Privacy Policy — ZAKI

Applies to ZAKI, ZAKI Admin, ZAKI HR and ZAKI Accounts · Last updated: 9 November 2026

ZAKI Partners ("we") provides these apps for attendance, leave, payroll and accounting inside companies. Accounts are created for you by your employer; you cannot sign up from the app.

1) Data we collect

• Account and job data: name, sign-in email or phone, employee code, role, job title, department, manager, hire date and date of birth.
• Sensitive data entered by your employer (optional): national ID and social-insurance number.
• Attendance and precise location: only when you check in or out (app open), to verify you are within the work site. No background tracking.
• Payroll and finance: salary, allowances, deductions, advances, payslips; in ZAKI Accounts, the customers, vendors and invoices the accountant enters.
• Requests: leave, permits, attendance corrections, advances, expenses (including receipt photos or PDFs you upload), letters and resignation.
• Device and usage: device ID and name, OS, app version, IP address, sign-in logs, check-in attempts and an audit log, for account security and fraud prevention.

2) How we use it

To run the app, calculate attendance and payroll, show requests and approvals, secure accounts and help your employer meet legal duties. We do not sell your data, use it for ads or marketing, or use third-party analytics or advertising tools.

3) Sharing

• Your data is stored on your employer's server and is visible only to people whose role allows it (your manager, HR, finance, system admin).
• All traffic between the app and the server is encrypted (HTTPS).
• When a work-site map is shown, map images may be loaded from OpenStreetMap, which then sees your IP address and the map area shown. Your account data is not sent to them.
• We may disclose data where required by law.

4) Retention

We keep employee data while the person works for the employer. After employment ends we keep it for one year, then delete or anonymise it, except where the law requires the employer to keep certain records longer.

5) Your rights: access, correction, deletion

Ask your employer to correct or delete your data, or email admin@zakipartners.com; we will respond within a reasonable time, subject to the law and employment-record requirements. You can sign out and uninstall at any time, and withdraw location permission in device settings (you will then be unable to check in).

6) Security

We use HTTPS, hashed passwords, role-based access and an audit log. No system is 100% secure.

7) Children

The apps are for working adults and are not directed to children.

8) Changes and contact

Updates will be posted on this page with a new date. Contact: ZAKI Partners — admin@zakipartners.com